Payroll- for those who stub hours
under review
D
Dan Bryant
We pay our technicians for the work they have performed, not just the work that is posted. I recently heard of a dealership level software that allows for this functionality, with the necessary security to prevent paying techs twice.
I see it working like this:
-each WO (or, even service package or labor line) has a field to select how many hours you are paying the tech on payday.
-Once that has been done, you have a button to 'finalize' those selections. This creates a record in a payroll hours report.
- That report can then be printed to show all hours complete, even on open work orders.
Some necessary safeguards:
- adjustments after the fact are possible, but would trigger another entry onto the report. For example, if you had paid a tech 5 hrs on a previous ticket, but for whatever reason needed to reduce that time to 3 hours, the difference would show on the report as -2.0
- Similar entry to above for when the work order gets posted. Total Hours - Hours paid = hours on report.
-Adjustments should have the option to be locked for security.
-I think we would need to define our payroll end dates, and have the ability to adjust pay date. I frequently have to adjust things the day after a pay period ends, when i'm processing paychecks.
I'm sure there could be more fine tuning. This would save a boatload of time in my office, especially as we continue to grow.
Darren Williams
under review
Darren Williams
We have a project for something similar, which is basically the ability to track when work is complete or not as you said, whether it's through time clock hours or just billed hours.
The variables are where we need input from -
- What happens if someone accidentally completes something, gets paid, then clocks into it again the next week accidentally or purposely (time clock fraud even)
- What if it's marked complete, you find something else, have to clock in again.
- What happens when a shop wants to mark the entire work order complete vs an individual service package
I'm sure there are more scenarios we haven't thought of as well.
Some existing reports have a filter to include posted date, so we could do something similar for completed date that would alleviate the need to define payroll periods. In this case, you look for work marked complete from time frame XX to YY and that just needs to match your pay period whether its weekly, biweekly, semi monthly, etc.